[WMCEE-l] CEE meeting planning – programme

Kiril Simeonovski kiril.simeonovski at gmail.com
Sun Aug 26 20:57:37 CEST 2012

Hi Bence,

We can go with this program and slight modifications of it. The session
about the organizational management was renamed today, and should include
the ways a group of Wikimedians can be organised, some advices to the
chapters to-be and how to run an NGO. If you have any better name, then
feel free to change it. For the finances, you're right. It should not
primary deal with the fundraiser, but with the alternative funding sources.
It would be nice to have a presentation with some analysis focused on the
CEE region from the GAC members present at the conference, but sharing some
experiences from the largest chapters as well. Thanks for your advices


On Sun, Aug 26, 2012 at 8:08 PM, Bence Damokos <bdamokos at gmail.com> wrote:

> Hi Kiril,
> Thank you for putting the schedule together!
> From experience, I can tell you that getting and soliciting timely
> feedback is a difficult task in the Wikimedia world – either there is no
> response, or too much too late. So please don't be disheartened by the lack
> of discussion so far; to a degree you need to be flexible with last minute
> comments, but also be able to draw a line when it becomes impossible to
> change the schedule.
> Still, looking at
> http://meta.wikimedia.org/wiki/Wikimedia_CEE_Meeting_2012/Program at the
> bottom, I think a few of the items need a bit more clarity – what is meant
> by "organizational management", is it very different from the "chapter
> professionalization" session?
> Also, do you think it makes much sense to discuss fundraising or finances
> in detail when the CEE meeting comes after the FDC deadline and most
> involved chapters will not do a big fundraising? But perhaps you meant here
> a session to discuss other ways to get money (e.g. grants) and the best
> ways to manage spending it?
> To be a bit constructive, if you feel that the programme could benefit
> from someone talking about how to set up chapters and user groups either in
> a session or as a working group on the second day, the newly renamed
> Affiliations Committee will likely be able to send someone if invited. (If
> no-one other than myself, who will possibly go as part of the WMHU
> delegation.)
> Thanks,
> Bence
> On Sun, Aug 26, 2012 at 5:21 PM, Kiril Simeonovski <
> kiril.simeonovski at gmail.com> wrote:
>> Dear members of the mailing-list,
>> We're five days after the lunch of the draft program and schedule, but
>> unfortunately nobody has commented yet. Because we don't have much time to
>> waste until the conference, I will assume that there is nothing to change
>> with the draft versions and that we can adopt it as official program. I
>> made slight modifications by adding a time slot for topics related to the
>> technical issues across the CEE countries and about the Wikidata project.
>> Best regards
>> On Thu, Aug 23, 2012 at 10:44 PM, Asaf Bartov <abartov at wikimedia.org>wrote:
>>> On Tue, Aug 21, 2012 at 7:03 AM, Mile Kiš <m.mikym at gmail.com> wrote:
>>>> It seems the grant application depends mostly on the travel expenses.
>>>>> We cannot estimate those without knowing how many people will need help
>>>>> with their tickets. And we can't tell that without knowing how many people
>>>>> will actually step in front of the others and say something. Otherwise,
>>>>> we're going to have a wonderful program with a lot of topics on which no
>>>>> one will speak.
>>>> My recent experience with global event tell me that we never can be
>>>> 100% sure how we will need for travel. Because that we have cash reserves,
>>>> and we will send it back if we do not spent it. So war several chapters
>>>> told they have money for travel.  I hope WMF can cover travel costs. (Asaf,
>>>> what you think about this?)
>>> Yes.  On the one hand, don't wait to finalize travel information,
>>> because that'll never be ready on time, and ticket prices go up.  On the
>>> other hand, the WMF would only fund this meeting if it is clear there is a
>>> good chance all this airfare would buy some meaningful mission-aligned
>>> goals, beyond Wikimedians hanging out together, which is admittedly always
>>> fun. :)
>>> So I would second Johannes -- the most important thing is to focus on _a
>>> few_ topics/goals that you feel CEE delegates need to (and are able to)
>>> work on, and make a good case for it.
>>> And while we _do_ want, in principle, maximal representation, we also
>>> want _meaningful_ representation (or rather, meaningful *participation*),
>>> i.e. we want to find a balance between costs and benefits.  This means
>>> every delegate should have a strong track record justifying the expense.
>>>  For example, if there's only one active volunteer from Ruritania[1], it
>>> doesn't make sense to have two delegates, just for the sake of symmetry.
>>>  Agreed?
>>> Cheers,
>>>     Asaf
>>> [1] http://en.wikipedia.org/wiki/Ruritania
>>> --
>>>     Asaf Bartov
>>>     Wikimedia Foundation <http://www.wikimediafoundation.org>
>>> Imagine a world in which every single human being can freely share
>>> in the sum of all knowledge. Help us make it a reality!
>>> https://donate.wikimedia.org
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